Information for Suppliers
- Introduction of electronic purchase orders
- Invoice payment process for electronically generated purchase orders
- Information to assist with prompt payment
- Standard Terms & Conditions for Suppliers of Goods
- Computer Information & Security Policy
- Contact for enquiries
Introduction of electronic purchase orders
NZQA implemented an automated purchasing system in August 2007, with the view to improving our account authorisation and payment processes.
As a supplier you should no longer accept orders via letters/faxes or verbal orders, except as an approved purchase order.Invoice payment process for electronically generated purchase orders
NZQA's financial system generates a unique Purchase Order number for each good/service ordered. Once goods/services are received, the person who ordered them electronically receipts their delivery.
Invoices submitted for payment must match the recorded Purchase Order number and value, and be receipted in our system. If all details match, payment of the invoice will be made according to the agreed payment terms, the default being 20th of the month following.
If the invoice does not match the purchase order details, our accounts payable staff will advise the requisitioner of the purchase, who will then contact you to regenerate or amend the invoice with the correct details. This can be a lengthy process, and can be circumvented by suppliers ensuring invoices are consistent with the details on the purchase order.Information to assist with prompt payment to suppliers
Invoice payment process - things to note:
- Purchase order from NZQA is required for all orders for goods or services.
- The purchase order number must be referenced on all packages, delivery dockets, invoices and correspondence.
- Timely payment of invoices is more likely to occur if the invoice details are consistent with the purchase order.
- Payment will be made by direct credit to your bank account and a remittance e-mailed to the address you provide. To ensure prompt direct credit, simply include your bank account details and e-mail address in your next invoice to us.
Standard Terms & Conditions for Suppliers of Goods
| All NZQA purchase orders are issued clearly stating that our Standard Terms and Conditions of purchase apply. | 
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Unless NZQA has explicitly otherwise agreed in writing, these Standard Terms and Conditions apply.
Policy relevant to Suppliers
Computer Information and Security Policy (CISP v.2.1)
| View NZQA's Computer Information and Security Policy |
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Contact for enquiries
| Physical address | Postal address | Or fill in a form for: |
|---|---|---|
| Accounts Payable NZQA 125 The Terrace WELLINGTON 6011 NEW ZEALAND |
Accounts Payable NZQA PO Box 160 WELLINGTON 6140 NEW ZEALAND |
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| Procurement Services NZQA 125 The Terrace WELLINGTON 6011 NEW ZEALAND |
Procurement Services NZQA PO Box 160 WELLINGTON 6040 NEW ZEALAND |
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| Phone: 64 4 463 3000 Fax: 64 4 802 3409 |
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